5 Essential Tips for Data Recovery, Security and Compliance

Best Practices for Data Loss PreventionData is integral to the survival, legal protection and regulatory compliance of your business.

Advances in storage technology can actually hinder your ability to recover data if you’re not using the right solution. Are you protected against the actions or allegations of a recently terminated employee? Is your data loss prevention plan sufficient for regulatory compliance?

PerfectFileRecovery can do what 99.9% of commercial data recovery tools can’t.

In addition to its ability to recover deleted files, files from corrupt drives and formatted drives – all very important to business operations – PerfectFileRecovery is extremely valuable in many other areas of a business environment to ensure recovery, security and compliance:

#1 – VMware and Hyper-V Recovery

If a VMware or Hyper-V drive becomes corrupt, how does an administrator recover the data? Even if there is a backup file, it likely does not include recently added files.

With PerfectFileRecovery the admin can:

  1. Select the corrupt .vmdk file;
  2. Manually change the extension from .vmdk to .bin;
  3. Load the file into the PerfectFileRecovery imaging function;
  4. Scan the corrupt file for all available data.

The method is exactly the same when recovering lost data from a corrupt Hyper-V drive (.vhd).

#2 – Multi-Terabyte Advanced Format Disk Support

PerfectFileRecovery includes support for large multi-terabyte Advanced Format disks (over 4TB in size). This includes internal and external multi-terabyte disks without 512 byte sector emulation, allowing PerfectFileRecovery to restore data from any hard disk type on the market today.

Corrupt Drive RecoveryData has been managed in 512-byte increments since the birth of the computer disk. The Advanced Format methodology changes the sector format convention to 4,096 bytes per sector. An Advanced Format disk uses the surface area more efficiently, enabling a disk to store far more data, thereby allowing for the creation of the new multi-terabyte physical disks.

The launch of the Advanced Format multi-terabyte disk has meant that traditional data recovery tools will not support the 4,096 bytes per sector disks. PerfectFileRecovery is designed to support both the traditional 512 bytes per sector disks and the new Advanced Format large disks.

#3 – Secure Recovery

If data is lost then the integrity of the drive needs to be secured as soon as possible, otherwise there is the potential for the data to be permanently lost. PerfectFileRecovery includes a drive imaging function that will create an image file of a physical drive.

The image file incorporates all of the drive data, including:

  • file creation dates,
  • file modified dates,
  • last accessed dates,
  • file deletion dates, etc.

The image file protects drive data from further loss and also secures the integrity of the data.

#4 – Computer Forensics

Computer forensics involves the recovery and analysis of latent (hidden) information in the interests of determining potential legal evidence. Latent computer evidence includes the analysis of all active (current) files and folders on a computer, and all files and folders that have been deleted or lost, either intentionally or unintentionally, from a computer’s disk drive.

file discoveryCompanies may use computer evidence in cases of fraud, physical and sexual harassment, theft or misappropriation of intellectual property rights, and/or other internal/confidential information.

The use of PerfectFileRecovery‘s imaging function will freeze a specific moment in time on a computer drive (the moment that the image file is created). This could be the moment, for example, that an employee is asked to leave a company or to refrain from using a specific computer. The administrator is able to create an image of a drive and retain all of the information on the disk at that specific point in time.

PerfectFileRecovery provides the key requirements of a computer forensics solution:

  • Detects and recovers all files on the computer system’s physical disk drives. This includes existing (active) files, deleted files, lost files, hidden files, encrypted files, corrupt files, and password-protected files.
  • Detects and recovers all files on all types of removable storage media, including memory sticks, pen drives, memory cards, personal storage devices (iPods, phones), floppy disk drives, etc.
  • Detects and recovers files where the file name/header has been destroyed by discovering the file signature remnants on the drive.
  • Detects and reports on file dates, including the date a file was created, modified, last accessed, etc. The last accessed date also enables the administrator to determine when the file was actually deleted.
  • Detects and recovers temporary files created by an application and/or the operating system.
  • Detects and recovers data from a disk that has been reformatted.
  • Detects and recovers data from areas of a disk where no partition currently exists, such as unallocated areas of a disk drive. These areas may previously have retained data but the drives have subsequently been erased.
  • Recovers the data in a secure way using a read-only methodology to detect the data, ensuring the data has not been altered in any way. In addition, writing new data to a drive can potentially overwrite the very data that you are attempting to recover, therefore it is very important that a read-only methodology is employed when attempting to analyze a drive.
  • Copies the entire drive. This includes the imaging of the file system structure, dates, times, existing (active) files, deleted files, lost files, hidden files, encrypted files, and password-protected files.
  • Prints out and/or exports the results of the drive analysis, listing all the detected file and folder data.
  • Provides a log of the dates and times detailing when the drive was analyzed and data was detected.

#5 – Compliance

Today’s regulatory environment has required that companies re-evaluate their enterprise-wide procedures, including backup and recovery strategies. The Sarbanes-Oxley Act of 2002 makes C-Level executives specifically responsible for the misrepresentation of corporate, operational and financial data. Without a sound backup and recovery strategy that provides the best possible means of maintaining the company’s data, and the integrity of that data, the risk of non-compliance grows.

Data is a company’s most irreplaceable and important asset. Networks and systems can quickly be replaced but without your company’s:

  • financial records,
  • customer details,
  • product inventory, etc.,

…the impact on your business could be substantial.

According to the Department of Trade and Labor (the UK’s equivalent of the U.S. Chamber of Commerce), 70% of companies go out of business within two years after a major data loss.

Disaster Recovery Regulatory ComplianceCompliance requires a disaster recovery strategy that outlines how an organization plans to deal with potential disasters. A disaster recovery strategy must include the precautions taken so that the effects of data loss will be minimized, and the business will be able to resume business-critical functions as soon as possible.

If data is backed up at midnight and there is a system loss at noon, all data entered between midnight and noon will not be reflected in the records of the company. According to HP, an average of 80% of company data is stored on desktop PCs and laptops and is not backed up.

Sarbanes-Oxley Section 404 requires that companies establish a recovery strategy that protects and preserves their data from destruction, loss, unauthorized alteration, or other misuse. A company must be able to successfully demonstrate that they have done everything possible to both protect and to successfully recover lost data. The inability to recover data is actually deemed as if you’re “hiding something.”

The best way to ensure you’re covered is to proactively protect against data loss. The only file recovery solution that provides safeguards against all of the above scenarios is PerfectFileRecovery.

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Category: PerfectFileRecoveryStorageVirtualization